Meeting Minutes for June 21st, 2023

Status Draft

Drafted Wednesday, June 21st, 2023

Approved Unofficial until approved

Time 1800

Venue Ottawa Library / City Hall (Study Session Room)

Purpose General Meeting

Attendance Buck Bradley, President

Kimberly Barraclaugh, Vice President

Derrick Larcom, Secretary

Ray Shumate, Treasurer

Sherry Wright, Officer

Bill Kneller

Ryland Miller

Gary Nicholson

Harve Newlin

Call To Order

Motion to APPROVE May's meeting minutes by Kim
- Seconded by Sherry
- Motion PASSED

Ray is working on a budget and requests a meeting with officers to hash out the details. Meeting was scheduled. Draft budget should be ready by next meeting
All funds are at Oak Star Bank
Reimbursement for wench and payment for use of Washburn Towers paid out.

Motion to ADOPT name "Franklin County Society for Celebrating and Honoring Veterans" with the casual moniker of "Franklin County Honors" made by Derrick
- Seconded by Ryland
- Motion PASSED

City Park will be overseen by Ray
- Duties include
  - Field tent to park
  - WWI Display
    - Poppy Field
  - WWII Display
  - Korea Display
    - Ghost Soldiers
    - MASH Unit
  - Vietnam Display - assigned to VFW?
  - OEF/OIF Display
  - Crosses - assigned to Boy Scouts
  - Port-a-johns
  - Vendors
Parade Events will be overseen by Buck
- Ceremony - assigned to Sherry
  - Guest Speaker
  - Wreath Order
  - Wreath Presenter
  - Sequence of Events
  - PA System from Library
- Parade - assigned to Buck
  - Contact Attendees
  - Bands
  - Line-Up
  - Acquire golf carts
  - Traffic Cones
  - Color Guard Request - approved
  - Fly Over Request - pending
  - Contact City - assigned to Derrick
  - Announcer
Outreach Activities will be overseen by Elizabeth
- Coordinate with area schools
- Get local veterans to speak with kids
- Display at Carnegie Cultural Center
- Advertising Signs
- Banners Program
- Tours at the park?
Flags will be overseen by Kim
- Setup and Break down along Main Street
- Setup and Break down within City Park
- Ribbons for Main Street
- Acquire two Gators for flag deployment
Maintenance will be overseen by Derrick
- Repair and replace crosses as needed
- Repaint, repair, and replace ghost soldiers as needed
- Repair and replace flags per a set schedule
- Other general maintenance as needed

Community Dinner
- Tuesday, August 1st from 1700 to 1900 at Washburn Towers
  - Meal will be served
  - Kim has volunteered to setup and provide a meal of smoked shredded pork and pasta salad.
  - Invites need sent out by June 30th
  - Buck will provide a tentative list of invitees by Monday the 26th. Please reply by the 28th
  - Officers will hand-deliver VIP invites July 7th 1100 to 1300
  - Buck will have a draft presentation to go over for the next meeting
  - Derrick and Buck will do a system check the day before, assuming Washburn Towers will allow it
Chamber Coffee
- Friday, August 4th 0800 to 0900 at Veterans Memorial
  - alternate location for weather is Pizza Village
  - will need additional speakers for brief speech
  - will need to order coffee and donuts (checking with Daylight Donuts)

Gary provided the suggestion that Franklin County Honors takes on Memorial Day events in addition to Veterans Day events.
- It was acknowledged and tabled for a later date
Elizabeth, in absentia, is purchasing two stands to mount banners for displays
Elizabeth, in absentia, suggested getting shirts for members of Franklin County Honors made by a local business, AM Creations.
- It was acknowledged and tabled for a later date
Bill suggested we work with local groups before reaching beyond our community
- This was agreed upon and will be taken into consideration moving forward